Join to apply for the Executive Assistant, Global Sales & Marketing role at Robert Walters

Join to apply for the Executive Assistant, Global Sales & Marketing role at Robert Walters

This range is provided by Robert Walters. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

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Direct message the job poster from Robert Walters

Location: Canary Wharf, 3 Days in the Office

Contract Length: Initial 6 months, potential for extension / permanent

An exceptional opportunity has arisen for a highly organised and service-oriented Executive Assistant to join a prestigious global financial services firm based in the heart of Canary Wharf. This role offers you the chance to work within a renowned organisation that values integrity, excellence, and teamwork, providing an outstanding foundation for your professional growth. You will be at the centre of a dynamic Global Sales and Marketing division, supporting senior executives and contributing to the smooth running of business operations. The company is committed to fostering a supportive and inclusive workplace where your unique talents and perspectives are celebrated. With flexible working arrangements available, you can enjoy greater freedom of choice in how you balance your career with your personal life. If you are looking for a position that combines responsibility, variety, and the opportunity to make a real impact, this could be the perfect next step in your career.

• Enjoy a competitive hourly rate of £30 per hour including holiday pay while working in a vibrant Canary Wharf location, surrounded by world-class amenities and excellent transport links.
• Benefit from flexible working opportunities that empower you to shape your work-life balance according to your needs, supported by a team that values collaboration and mutual respect.
• Join an inclusive environment where diversity is embraced, professional development is encouraged, and every individual is given the tools and support needed to reach their full potential.

What you'll do:

As an Executive Assistant in this high-profile financial services environment based in Canary Wharf, you will play a pivotal role in ensuring that senior leaders are able to focus on strategic priorities by expertly managing their schedules and daily operational needs. Your day-to-day responsibilities will see you acting as a trusted point of contact for both internal teams and external partners. You will be relied upon for your meticulous attention to detail when arranging travel plans or processing expenses through advanced systems. Your ability to anticipate needs-whether it's preparing meeting rooms with all necessary technology or stepping in seamlessly during colleagues' absences-will be key to your success. In addition to core administrative duties such as document preparation and supply management, you will also handle sensitive information with utmost discretion. Your proactive approach will enable you to take on special projects that contribute directly to the efficiency of the Global Sales and Marketing division. This is an ideal role if you thrive in environments where no two days are alike and where your organisational skills can truly shine.

• Coordinate complex calendars for senior executives, managing appointments, meetings, room bookings, technology requirements, and catering arrangements while communicating effectively with both internal and external stakeholders.
• Arrange comprehensive domestic and international travel itineraries, including detailed agendas, visa management, logistics coordination, and addressing any travel-related requirements as they arise.
• Prepare, submit, and monitor expense reports and vendor payments using systems such as Concur, Tymetrix, and Smaart to ensure timely processing for investment team members.
• Provide reliable telephone coverage by responding to inquiries promptly, routing calls appropriately, and taking accurate messages to maintain seamless communication within the team.
• Oversee various administrative activities such as handling technology requests, preparing documents and copies, managing office supplies, coordinating equipment needs, distributing incoming mail, and ensuring the workspace remains fully functional.
• Offer back-up support for administrative colleagues during planned or unplanned absences to guarantee continuity of service across the team.
• Exercise discretion when handling sensitive information related to the firm's operations, team matters, or confidential staff issues.
• Assist with executing legal documents requiring signatures from multiple team members while maintaining accuracy and compliance with internal procedures.
• Undertake special projects or ad hoc requests as required by executives or the wider team to support ongoing business objectives.

What you bring:

To excel as an Executive Assistant in this leading financial institution's Global Sales and Marketing division, you will bring substantial experience supporting senior professionals within fast-paced corporate environments-ideally those connected with investment management or private equity. Your educational background will provide a solid foundation for clear communication across all channels. You will have honed your organisational abilities through previous roles where balancing competing demands was second nature. Your interpersonal strengths mean you are approachable yet discreet when dealing with confidential matters. Proficiency in standard office software is expected; however, what sets you apart is your willingness to learn new systems quickly if required. You are known for being dependable-someone who can be counted on during busy periods or when covering for colleagues-and always maintain a positive outlook even when faced with last-minute changes. Above all else, your commitment to providing outstanding service ensures that executives feel supported at every turn.

• Demonstrated experience providing high-level administrative support within a professional setting; prior exposure within investment management or private equity environments is highly desirable.
• A-Level education or equivalent qualification which underpins your strong written and verbal communication abilities.
• Exceptional interpersonal skills enabling you to build positive relationships across diverse teams while maintaining professionalism at all times.
• Outstanding organisational skills with proven ability to prioritise tasks effectively, maintain accuracy under pressure, follow up diligently on outstanding items, and respond swiftly when urgent matters arise.
• A solutions-focused mindset combined with a collaborative approach ensures you work well independently as well as part of a cohesive team.
• Experience supporting executives at senior levels is essential for this position due to the complexity of diary management and confidential nature of assignments.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint; familiarity with Corporate Services Travel Online (CSTO), Concur or similar systems is advantageous but not mandatory if you demonstrate quick learning capabilities.
• Ability to manage multiple priorities simultaneously while exercising sound judgement about when guidance should be sought from others or direction taken from supervisors.
• A highly service-oriented attitude that places emphasis on delivering quality outcomes for both internal clients and external partners.

What sets this company apart:

This organisation stands out as one of the world's most respected financial services firms thanks not only to its market-leading expertise but also its unwavering commitment to nurturing talent from all backgrounds. Employees benefit from an inclusive culture where everyone's voice is valued-regardless of their role or tenure-and where personal growth is actively encouraged through ongoing training opportunities. Flexible working arrangements reflect the company's understanding that life outside work matters too; employees are empowered to find balance without compromising on career progression. The company's dedication to equality means it continually strives for greater representation across its workforce while fostering an environment built on trust, respect, and shared success. By joining this team in Canary Wharf's iconic business district, you become part of a network that supports each other's ambitions while making meaningful contributions on a global scale.

What's next:

If you are ready to take on an exciting new challenge as an Executive Assistant within a globally recognised financial institution-and want your skills appreciated in an environment that values flexibility and inclusion-this is your moment!

Apply today by clicking on the link provided; don't miss out on this fantastic opportunity to advance your career.

We are committed to creating an inclusive recruitment experience.If you have a disability or long-term health condition and require adjustments to the recruitment process, our Adjustment Concierge Service is here to support you. Please reach out to us at adjustments@robertwalters.com to discuss further.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Investment Banking

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