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Job Title: Sales & Operations Administrator
Location: London St Johns Wood / Maida Vale
Type: Maternity Cover, Full-time 9.30am – 5.30pm 14-month contract. Salary £30K - £35K

ABOUT OUR CLIENT

Our client is a small yet dynamic and fast-growing children’s brand / lifestyle brands, they have successfully launched a range of companies. Currently, work with leading brands which are sold to high street names such as John Lewis, Harrods, Next, Amazon, Not On The High Street, and many others, as well as through e-commerce platforms.

ABOUT THE ROLE

Our client is seeking a highly organised and proactive Sales & Operations Administrator to support their small team. This multifaceted role encompasses sales administration, order processing, invoicing, payment tracking, communication with retailers, warehouse coordination, supplier purchase orders, aftersales service, and the use of platforms such as Shopify and Sage. You will be encouraged to use your initiative, bring ideas and enjoy ensuring process run smoothly (all within a very fun working environment!)

KEY RESPONSIBILITIES

Office Management & Administration

• Oversee daily operations to ensure efficiency, organisation, and a professional environment.
  
• Monitor and manage stock of general office and packaging supplies.
  
• Support recruitment, onboarding, and employee records.
  
• Provide basic IT support and liaise with external providers when needed.
  

Order Processing & Invoicing

• Accurately process B2B and B2C orders using Shopify and Sage.
  
• Coordinate order fulfilment with the 3PL warehouse.
  
• Handle personalised/custom in-house orders, ensuring quality and timeliness.
  
• Generate invoices, track payments, and follow up on receivables.
  
• Act as a key contact for order updates, stock enquiries, and issue resolution.
  
• Manage supplier purchase orders and delivery timelines.
  
• Maintain comprehensive records for all commercial interactions.
  
• Track customer payments and manage accounts receivable.
  
• Assist with supplier invoice processing, expenses, and bookkeeping tasks.
  
• Respond promptly to customer issues, returns, and replacement requests.
  
• Coordinate with warehouse for returns and reshipments.
  
• Maintain logs for aftersales cases to ensure timely resolution.
  

Systems & Tools

• Use platforms such as 3PL, Shopify, Sage, and QuickBooks for order, inventory, and financial management.
  
  

Job Title: Sales & Operations Administrator
Location: London St Johns Wood / Maida Vale
Type: Maternity Cover, Full-time 9.30am – 5.30pm 14-month contract. Salary £30K - £35K

ABOUT OUR CLIENT

Our client is a small yet dynamic and fast-growing children’s brand / lifestyle brands, they have successfully launched a range of companies. Currently, work with leading brands which are sold to high street names such as John Lewis, Harrods, Next, Amazon, Not On The High Street, and many others, as well as through e-commerce platforms.

ABOUT THE ROLE

Our client is seeking a highly organised and proactive Sales & Operations Administrator to support their small team. This multifaceted role encompasses sales administration, order processing, invoicing, payment tracking, communication with retailers, warehouse coordination, supplier purchase orders, aftersales service, and the use of platforms such as Shopify and Sage. You will be encouraged to use your initiative, bring ideas and enjoy ensuring process run smoothly (all within a very fun working environment!)

KEY RESPONSIBILITIES

Office Management & Administration

• Oversee daily operations to ensure efficiency, organisation, and a professional environment.
  
• Monitor and manage stock of general office and packaging supplies.
  
• Support recruitment, onboarding, and employee records.
  
• Provide basic IT support and liaise with external providers when needed.
  

Order Processing & Invoicing

• Accurately process B2B and B2C orders using Shopify and Sage.
  
• Coordinate order fulfilment with the 3PL warehouse.
  
• Handle personalised/custom in-house orders, ensuring quality and timeliness.
  
• Generate invoices, track payments, and follow up on receivables.
  

Retailer & Supplier Relations

• Act as a key contact for order updates, stock enquiries, and issue resolution.
  
• Manage supplier purchase orders and delivery timelines.
  
• Maintain comprehensive records for all commercial interactions.
  

Payment & Financial Administration

• Track customer payments and manage accounts receivable.
  
• Maintain financial records using QuickBooks.
  
• Assist with supplier invoice processing, expenses, and bookkeeping tasks.
  

Aftersales Service

• Respond promptly to customer issues, returns, and replacement requests.
  
• Coordinate with warehouse for returns and reshipments.
  
• Maintain logs for aftersales cases to ensure timely resolution.
  

Systems & Tools

• Use platforms such as 3PL, Shopify, Sage, and QuickBooks for order, inventory, and financial management.
  
  

WHAT WE ARE LOOKING FOR

• Proven stable experience in sales operations and order processing.
  
• Familiarity with order processing, invoicing, and payment tracking.
  
• Basic understanding of 3PL, Shopify, Sage, or QuickBooks (preferred but not essential).
  
• Excellent organisational and multitasking abilities.
  
• Based in London, with ability to commute and attend events as required.
  
  

WHY JOIN OUR CLIENT?

• A diverse role with exposure to multiple business functions.
  
• Supportive and collaborative team culture.
  
• Opportunities for professional growth.
  
• Flexible work-from-home options (up to 2 days/week).
  
• Involvement in exciting brand-building projects.
  
  

SCHEDULE: Monday to Friday (hybrid with remote work up to 2 days/week). DURATION: Maternity cover – 14 months minimum

NOTE: Only shortlisted candidates will be contacted for an interview.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Manufacturing

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