Sales & Warehouse Administrator

We are seeking a proactive and detail-driven Sales and Warehouse Administrator to support smooth operations across our sales and logistics functions.

Position: Sales & Warehouse Administrator

Salary: £25,000 - £28,000pa DOE

Location: Northampton

Hours: 8:30am–5:30pm, with a 4:30pm finish on Fridays

Closing Date: 2nd January 2026

About the Role

As a key link between our sales team, warehouse colleagues and customers, you will play a vital role in ensuring the efficient processing of orders and maintaining accurate documentation. You’ll provide administrative support to both sales and warehouse functions, ensuring outstanding customer service and smooth day-to-day operations.

Key Responsibilities

Sales Administration

• Process customer orders, quotations and invoices accurately and promptly.
• Maintain and update customer records, pricing and product information.
• Track open orders, backorders and delivery schedules in coordination with the sales team.
• Respond to customer queries regarding product availability, order status and delivery timelines.
• Support sales campaigns, promotions and forecasting activities.

Warehouse Coordination

• Liaise between the warehouse and sales team to ensure efficient and accurate order fulfilment.
• Create and manage pick lists, packing slips and shipping documentation.
• Assist with taking deliveries and arranging pallets and consignments for dispatch.

General Administration

• Maintain organised records of purchase orders, delivery notes and stock movement.
• Support process improvements across sales and warehouse functions.
• Provide ad hoc administrative support and reporting to management.

About You

You will be organised, customer-focused and confident handling a varied workload in a fast-paced environment.

You’ll bring:

• Experience in sales administration, warehouse coordination or a similar administrative role.
• Strong written and verbal communication skills and excellent attention to detail.
• Proficiency in Microsoft Office (Excel, Word and Outlook).
• The ability to multitask, prioritise effectively and work both independently and collaboratively.
• Experience within logistics, distribution, manufacturing or retail would be an advantage.

About the Organisation

You’ll join a supportive and collaborative environment where teamwork and customer service are at the heart of everything we do. This role is primarily office-based, with regular interaction across departments and occasional presence in the warehouse for coordination and stock checks.

Other roles you may have experience of could include:

Sales Administrator, Logistics Administrator, Warehouse Coordinator, Operations Administrator, Order Processor, Customer Service Administrator, Office Administrator, Supply Chain Assistant, Dispatch Administrator.