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Senior Conference and Events Sales Coordinator, Oxford

Client:

University of Oxford

Location:

Oxford, United Kingdom

Job Category:

Other

-

EU work permit required:

Yes

Job Reference:

5305ca7f9db0

Job Views:

7

Posted:

14.07.2025

Expiry Date:

28.08.2025

Job Description:

Saïd Business School, Park End Street, Oxford and Egrove Park, Kennington

Grade 6: £34,982 - £40,855 per annum including the Oxford University Weighting of £1,500 per annum

Fixed-term (one year), full-time (37.5 hours per week)

We are one of the UK’s leading providers of conferences, meetings, and events, operating world-class and unique venues across multiple locations. Our facilities include lecture theatres, seminar rooms, and classrooms catering to a wide range of clients — from corporate and academic to training organizations and executive education providers.

We are seeking a Senior Conference and Events Coordinator to develop and coordinate our conference and event activities across all sites. This diverse role combines venue management, business development, customer service, and system administration.

Key responsibilities:

1. Oversee events and resolve unexpected issues swiftly to ensure an outstanding customer experience.
2. Manage our venue booking system (currently KX), ensuring accuracy, efficiency, and ongoing development.
3. Maintain strong relationships with internal and external stakeholders to ensure repeat business and excellent service.
4. Prepare quotes, financial contracts, and communicate booking details accurately.
5. Represent our venues at industry events, exhibitions, and networking opportunities.

Applicants should be proactive, driven, with strong initiative and a mindset for continuous improvement. Proven experience in sales and negotiation, excellent communication skills, and the ability to deliver high-quality service are essential. Strong organizational skills, attention to detail, and the capacity to manage multiple priorities in a fast-paced environment are required. Applicants must have the Right to Work in the UK, as this position may not meet the points threshold under the UK points-based immigration system.

At Saïd Business School, we foster a diverse and inclusive work environment. We welcome applicants from all backgrounds to bring their perspectives and experiences to our team. Join us to build a brighter, more equitable future, celebrating diversity, advancing equity, and nurturing inclusion.

We offer generous benefits, including:

• 38 days of holiday including bank holidays
• Hybrid working
• Membership of the Oxford staff pension scheme
• Discounted bus travel
• Subsidised onsite catering
• Cycle loan scheme
• Other university benefits

All applications must include a CV, Supporting Statement/Cover Letter, and Current Salary. For guidance and support, please visit our website.